This list is to be used as a reference. Some things on the list may not pertain to your particular travel plans. However, we have tried to make it as comprehensive as possible so that it can help everyone.


• Passport with required visas (passport should be valid for at least six months from start of trip). Get all visas in advance.
• Get all immunizations brought up-to-date in advance.
• Send fax/telex to destination office advising them of arrival information and requesting their assistance with lodging and transportation arrangements.
• Advise your family and co-workers NOT to discuss your travel plans with strangers.


• Your itinerary with spouse or friend.
• Copy of your passport (photo and visa pages) and other travel documents.
• Unneeded credit cards.
• I.D. and membership cards (i.e. office cardkey).
• Expensive and religious jewelry.
• Penknife or anything that looks like a weapon.
• Company logo items.
• Pornographic magazines.


• Passport with required visas (passport should be valid for at least six months from start of trip).
• Visas for entry into countries to be visited, including those which you will transit.
• Health book (record of immunizations).
• Airline tickets (many countries require round trip ticket for entry).
• Drivers license – State (i.e. Indiana).
• Drivers license – International (available from AAA).
• Camera or photo permit, where required.
• Fax, telex or letter stating that your visa will be available upon arrival for countries who do not issue visas outside their country. (ie UAE, Oman, etc.).
• Alien registration card (green card) or valid visa for re-entry into the USA – non-US citizens.
• Traveler checks (exchange for local currency as needed at a bank).
• Major international credit cards (ie. American Express, Diners, and VISA/MasterCard)
• Airline frequent travel cards.
• Telephone numbers at destinations and addresses in countries to be visited – may be needed for landing cards.
• Copy of your passport (photo and visa pages) and other travel documents.
• Commercial invoice for laptop computers, etc. – check with the destination office on this.


• If you are traveling overseas or away from your home country, you may wish to purchase medical insurance for your trip
• Travel Medical Insurance is very inexpensive and can be a nice item to have in case of emergencies.
• Check out IMG for your Travel Medical Insurance needs before your next trip.


• Prescription medicines in clearly labeled containers.
• Small first aid kit.
• Card listing allergies and medical conditions.
• Plain, nondescript luggage.
• Business cards (pack in checked luggage).
• Foreign language/English pocket dictionary.
• Alarm clock, battery or wind-up.
• Adapters for electrical items (most overseas locations have 220 volts, 50 Hz electricity.
• Personal appliances (hair dryer, etc.) – 220 volts.
• Flashlight, smoke alarm, door stop, etc.
• Family pictures (this may reduce homesickness).
• Photos – black and white passport size – approx. 20. You may need a photo to obtain passes, permits, etc.


• Count your cash before leaving in an inconspicuous location.
• Get export papers from US Customs for computers, video cameras, etc. to make US Customs clearance easier when you return.
• Check in early and go through security immediately.
• Stay away from windows, trash bins, etc.
• Never agree to watch someone’s luggage.
• Report unattended bags and packages.
• Note the location of exits.
• Move away from disturbances.
• Take care of personal needs before boarding since long delays and waits are common.


• Select a seat near an exit, if open seating is allowed.
• Check around for luggage left by previous passengers.
• Put your carry on bags in overhead rack or under the seat in front of you.
• Count rows and note paths to exits.


• Reconfirm your future flights – local office may be able to assist.
• Exchange a small amount of US dollars for local currency at the airport for taxi, tips, etc. You will usually get a better exchange rate at a bank.
• Know who will meet you and ask them to be inconspicuous.
• Register with consulate if staying several days.
• Know your route from airport to lodging.
• Request room above ground floor but not too high.
• Check for exits and emergency instructions.
• Plan your escape in case of fire.
• Be sure your phone works — call the desk.
• Check the door locks – use doorstop if necessary.
• Don’t leave your key at the desk.
• Always put valuables in the security boxes.


• Always stay sober, alert and inconspicuous.
• Stay alert and aware of your surroundings.
• Keep phone numbers of local contacts with you.
• Keep your money out of sight – never count it in public.
• Find out where the “wrong” parts of town are and stay away.
• Find out the location of the police stations and get phone numbers.
• Avoid disturbances – go the other way, immediately.
• Learn to operate the telephones the first day.
• Always carry your passport, leave copy in security box — unless local customs require otherwise.
• Don’t stop to investigate accidents.
• If accosted try to stay calm, watch for escape.
• If being followed go directly to the police, hotel, or office.


• Drive defensively – not aggressively.
• Always keep windows up and doors locked.
• Keep valuables and belongings out of sight.
• Know your route, plan it ahead of time, and vary your routes.
• Be suspicious of “accidents”.
• If attacked try to crouch down and drive away.
• Keep the gas tank full at all times.
• Watch for tampering with your auto – easier to spot on a dirty auto.
• Avoid driving or renting expensive automobiles.


• Always remember that you are a guest in another’s country.
• Obey all laws of the country you are in – no drugs – no smuggling.
• Baggage – Most airlines allow two bags (max. 70 pounds each — some size restrictions apply) for direct travel to and from the USA.
• Check bags to your final destination.
• Know what you are hand carrying for someone else.
• Cash – Many countries require that you declare all of the cash (sometimes traveler checks as well) which you are bringing into the country.
• Count your cash before leaving in an inconspicuous location.
• Keep your currency forms with you.
• Never discuss financial matters in public.
• Travel Documents – Check all travel documents before leaving to ensure that they are valid for the duration of your trip, including extensions.
• Airline Tickets – Check your airline tickets to ensure that routing is as planned and that you know ALL of your stops.
• Packing Hints – The clothing you pack should always be appropriate for the climate and activities on your itinerary. The normal attire in many overseas offices is fairly casual; however, you may need a suit for visits to government offices.


• Clothing that is wrinkle-resistant, drip-dry and comfortable.
• Comfortable walking shoes.
• Versatile styles that can go from casual to dressy.
• Toiletries in unbreakable plastic bottles.
• Include soap and washcloth.
• Pack in your carry-on bag.
•An all-weather coat – Europe can be cool anytime of the year.
• A supply of any medication and extra pair of prescription glasses or contacts lenses.
• A change of clothing.
• Duplicate suitcase keys.
• Familiarize yourself with the currency and exchange laws of the countries you plan to visit.
• Tape your name, address, and passport number inside your suitcases.
• Take a pocket calculator for converting currency, etc.
• Take prescription slips for any necessary medication and eyeglasses.
• Carry a small notebook with your camera to record where photos were taken. Most countries prohibit photographing military and governmental facilities.
• Keep sales receipts handy for customs.
• Get someone to write your hotel address in the local language and keep it with you.
• Avoid ice cubes wherever you’re advised not to drink the water.
• Avoid raw vegetables wherever you’re in doubt.
• Most visas are valid for 30 to 90 days from issue – check validity with your schedule.
• Many airports require payment of an airport exit tax – be sure you have the correct amount in the correct currency.
• Many hotel porters require a “verification of payment” slip before they will carry your bags out of the hotel. Ask for this slip from the cashier when you check out.

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